Intelligent Document Processing (IDP) helps group physician practices save time and reduce errors by automating the capture and integration of paper-based documents like intake forms, referrals, and insurance claims into their digital workflows.

Despite all the advancements in electronic health records (EHRs), many physician practices are still drowning in paper—patient intake forms, referrals, insurance claims, and handwritten notes piling up on desks. It’s annoying, time consuming and error prone. But there’s a better way: intelligent document processing (IDP).

IDP uses AI to scan, extract and categorize information from both structured and unstructured documents. For group physician practices this means reclaiming hours of administrative time each week and reducing the risk of human error by 99%.

 Common Use Cases in Group Practices:

• Patient Intake Forms: Instead of manually entering data from paper forms, IDP can extract patient demographics, medical history and insurance info directly into the EHR—often in real time.
  
  
• Referrals and Specialist Notes: IDP can read and route incoming faxes or scanned documents, tag them by patient and provider and flag urgent cases for follow up.
  
  
• Insurance Claims and EOBs: IDP can extract billing codes, payment info and denial reasons, streamline revenue cycle management and reduce claim rework.
  
  
• Handwritten Notes: Even doctor’s scribbles can be read with modern handwriting recognition, so critical observations don’t get lost in translation.
  
  

Time Savings and Accuracy: The Real ROI

By automating document workflows practices can reduce administrative overhead by up to 70%, so staff can focus on patient care not paperwork. Errors from manual data entry—misspelled names, incorrect codes or misplaced referrals—become rare exceptions not daily frustrations.

In a group setting where multiple providers share resources and patient data IDP ensures consistency, speed and compliance. It’s not just about going paperless—it’s about going smarter.

The future of healthcare isn’t just digital—it’s intelligent. Take a look at Xen.AI Intelligent Document Processing and ping us to discuss a no-cost, no-commitment pilot.